5 Useful Online Tools to Organize Your Big Events

Significant events and parties are such a fun part of our lives. We get together with our friends, talk, dance, share, and celebrate. But organizing an event can be an absolute nightmare. That’s why we must be prepared and use all the tools to make it easier.

But why would I want to throw a big party? – you might be wondering. Maybe you will graduate from college.

When you or someone close to you has a milestone birthday, you want to celebrate it with your family and friends. Maybe when you decide to get married, you must plan the wedding.

Or maybe it’s your friend getting married, and you want to throw them a bachelor/ette party. Maybe it’s when your boss asks you to coordinate a new event at your office presenting the new trends in the industry.

If you ever have to take charge of any event organization, the main advice is: don’t panic. Be original, and think outside the box. And don’t forget to start searching for the tools and methods that will help you take control right away. Here are some examples of the most useful online tools that will help you in this little adventure.

1. When will the event take place? – Online tools to schedule the event

It’s very difficult to decide which day the event will happen and in this situation, success is often measured by attendance. So, you need to bring together a lot of people on the same day at the same time.

One great tool is Google’s Doodle. It helps you choose everything, from the date to the place. This tool allows you to create forms you will send people so they can vote. You list the suitable options you have considered for the party, include them in the form, share them with your tenders, and choose whatever has more votes.

2. How do you tell people about the event? – Online invitations and RSVPs

After you’ve decided who to invite to your party, you’ll need to send your invites. It would be best if you had an official invitation.

One that catches the eye and is persuasive enough for everyone to want to go. How can you handle that effectively? The answer: online invitations.

There are a lot of online services that will help you create an attractive online invitation. Most of them allow personalization, so you can choose the style, the colors, the pictures, etc. No matter what type of party you’re having, there’s something to suit everyone.

After sending the invitation, you need the confirmation! Of course, there are also many online RSVPs available, so you can be sure that everybody is answering your invitations.

If you want to ensure the design is cute and persuasive enough, you can use online templates, like the ones that Typeform offers. Wedding RSVPs, for instance, are very common, and there are standard questionnaires that you can use. So, if you don’t know how to create one from scratch, an online wedding RSVP form is a great solution.

3. How do I organize all the stuff I need to do? – Online Task Organizers

You will need to schedule your time in detail. Forget about pen and paper. Please use online task organizers that will let you know what to do, when, andd how.

Tools like Trello or Evernote allow you to create each task, including to-do lists and attaching documents to have all the information on one platform. Besides, you can set alarms or expiration dates so you don’t miss any crucial deadlines.

4. Where will people sit? – Online floorplans

This part is often complicated when organizing a wedding, a gala, or other formal events where people must sit at specific tables near their relatives, friends, partners, or colleagues.

Some online services like AllSeated will help you distribute the tables and the attendants so you can have everything under control. Having a visual tool that allows you to play with all the options available for a specific space is really useful.

5. How will I communicate with the attendees? – Use Social Networks

The traditional way of communicating with people attending your event is via e-mail, which is fine. But if you’re trying to create a conversation and get people involved, you need another communication tool, and social networks are perfect for the job.

For instance, creating an event on Facebook will allow you to comment about anything you like. Maybe you want to create a playlist and ask people to comment about their favorite songs. Perhaps you want to brainstorm ideas to help choose the party’s theme. You can do all this and more on Facebook!

To sum up

These are the steps you need to follow to be in charge of organizing an event without dying from the stress. Share forms ask people where and when to meet and what they prefer. Send amazing invitations and RSVPs to confirm attendance.

Use task organizers and floorplans. And create a conversation so people can enjoy the process of organizing the party with you. Are there any other useful tools you have used or can think of? Share it with us in the comments below!