Efficiency is everything in business.
If you’re not focussed on efficiency, you’ll find you’re wasting time and money needlessly, you and your team will lack focus, and you’ll always struggle to grow in the ways you want to.
But with everything else you have to think about, it can be tough to keep on top of the most up-to-date efficiency tactics at your disposal.
So with that in mind, here are a few key ideas to shake up old routines, and boost productivity to the fullest.
Start Talking Face-to-Face
So much of our communication and social interaction has moved online and into digital forums. And this can be fantastic for the efficiency of your business in multiple ways (as we’ll come onto below).
But you may not realize the benefits that have been lost by limiting face-to-face interaction, especially at work.
Emails and instant messaging can be easy to ignore, misinterpreted, or lost. They also very often feel impersonal and don’t allow for the creative flow of ideas that face-to-face conversations encourage.
So when it comes to solving more complex problems, answering questions effectively, or clarifying a fresh perspective, talking in person may actually be more efficient.
So set up spaces for people to talk and ask questions, and develop an open atmosphere in the office so that people don’t feel restricted to social media.
Make Good Use of the Right Software
Any task that doesn’t require human creativity, can and should be automated. This will free up your employees to have the exciting, progressive conversations they need to push your business to the next level.
There is an enormous amount of software available, both free and more sophisticated, which will help make your business more effective.
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Freshbooks provides invoicing and accounting solutions for small businesses, whilst software like PDFelement is perfect for dealing with documents. If you’re looking for something to assist in backing up files, check out Mozy, or you could try Vyew for collaboration software.
There’s also some brilliant online training software to help keep your team on the cutting edge, so your business can always stay one step ahead.
It’s not surprising that organization and efficiency come hand-in-hand, and you might think you have a pretty good system in place already. But it’s always worth refreshing the key principles of business organization.
The organization is primarily time management. For your business to work at maximum efficiency, each member of your team needs to be focussed on completing achievable goals, that have been clearly articulated, and organized into sensible units of time over the course of the week.
Giving too short a period of time to complete a task will cause stress and likely mean the goal is not reached. Too long and people tend to lose motivation and procrastinate.
To organize tasks into achievable one-or-two hours periods, take the time to articulate objectives to each member of the team, make sure everyone takes proper breaks, and make sure to review and asks questions to improve efficiency in the future.
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